Graduate Course Proposal Form Submission Detail - LIS6773
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Submission Type: New
Course Change Information (for course changes only):
Comments: GC 12/3/12. supports LIS program. Elective GC appd 12/4/12. to SYS 12/4/12. to SCNS 12/12/12. PENDING Conf of Pre-reqs (LIS6481 listed as pre-req for itself). Updtd title from Elec. Records to Digital. Curation 1/9/13. Nbr 6481 apprd as 6773 eff 3/1/13
- Department and Contact Information
Tracking Number Date & Time Submitted 2594 2011-08-12 Department College Budget Account Number Library and Information Science AS Contact Person Phone Jinfang Niu 8139746837 email@example.com
- Course Information
Prefix Number Full Title LIS 6773 Digital Curation Is the course title variable? Y Is a permit required for registration? N Are the credit hours variable? N Is this course repeatable? If repeatable, how many times? 0 Credit Hours Section Type Grading Option 3 C - Class Lecture (Primarily) - Abbreviated Title (30 characters maximum) Digital Curation Course Online? Percentage Online O - Online (100% online) 0
Covers the management of current and archival electronic records, including the creation and implementation of electronic record-keeping systems, the appraisal, processing and preservation of electronic records.
A. Please briefly explain why it is necessary and/or desirable to add this course.
Needed for new program/concentration/certificate
B. What is the need or demand for this course? (Indicate if this course is part of a required sequence in the major.) What other programs would this course service?
This course was offered in Fall 2011. 22 master students were enrolled in this class.
C. Has this course been offered as Selected Topics/Experimental Topics course? If yes, how many times?
Yes, 1 time
D. What qualifications for training and/or experience are necessary to teach this course? (List minimum qualifications for the instructor.)
A PhD degree in archives and records management is required to teach this course.
- Other Course Information
Prepare students to meet the challenges brought by electronic records.
B. Learning Outcomes
Through this course, students will become familiar with following knowledge and skills:
How to inventory, classify and schedule electronic records
How to decide the recordkeeping requirements for an organization
How to evaluate and select recordkeeping software for an organization
Electronic records management standards and best practices
How to appraise, acquire, describe, and preserve electronic records
Open Archival Information Systems, Trusted Digital repositories
Various digital preservation strategies, XML, METS and preservation metadata
Practical guidance and case studies of digital archiving
Various software tools for digital curation
C. Major Topics
Challenges brought by electronic records
electronic record keeping system: requirements, evaluation and integration with the information infrastructure of an organization
archival management of electronic records: appraisal, arrangement and description, preservation
Students have weekly readings from various online resources. The weekly readings include chapters from the following book and readings from various other sources: Saffady, William. (2009). Managing electronic records. Lenexa, Kan: ARMA International. ISBN-10: 155570686X; ISBN-13: 978-1555706869. 246 pages.
E. Course Readings, Online Resources, and Other Purchases
Week 1: Introduction
Bantin, Philip. (2002). Electronic records management: A review of the work of a decade and a reflection of future directions. Encyclopedia of Library and Information Science 71(Supplement 34), 47-81. Retrieved from http://www.libraries.iub.edu/index.php?pageId=3313 (under Philip Bantin’s papers)
ICA. (1997). Guide for managing electronic records from an archival perspective.
Suderman, J. (2002). Defining Electronic Series: A Study. Archivaria, 1(53). Retrieved January 30, 2012, from http://journals.sfu.ca/archivar/index.php/archivaria/article/view/12835/14052
Garfinkel, S. & Cox, D. (2009, February 10). Finding and Archiving the Internet Footprint. Paper presented at the First Digital Lives Research Conference: Personal Digital Archives for the 21st Century, London, England, 9-11 February 2009. Retrieved March 16, 2009 from http://www.simson.net/clips/academic/2009.BL.InternetFootprint.pdf
WEEK 2 (August 23): The inventory, classification, scheduling and disposition of electronic records
Saffady. (2009). Chapter 1, 4, 5
Galloway, Patricia (2008). Big buckets or big ideas: Classification vs innovation on the Enterprise 2.0 Desktop. ARMA International Educational Foundation. Available at: http://www.armaedfoundation.org/pdfs/BBpaper30.pdf
UK National Archives. (n.d.). Guidance for an inventory of electronic record collections: A toolkit. Retrieved from http://www.nationalarchives.gov.uk/documents/information-management/inventory_toolkit.pdf
UK National Archives. (2010). Managing Digital Records Without an Electronic Record Management System. Retrieved from http://www.nationalarchives.gov.uk/documents/information-management/managing-electronic-records-without-an-erms-publication-edition.pdf
DAVID & Boudrez, Filip. (2001). The digital recordkeeping system: inventory, information layers, and decision-making model as point of departure. Retrieved from http://www.edavid.be/davidproject/teksten/Rapporten/Report3.pdf
WEEK 3 (Aug. 30): Electronic Recordkeeping systems
National Archives of Australia. (2012). Designing and implementing recordkeeping systems (DIRKS) manual. Step B: analysis of business activity. Retrieved from http://www.naa.gov.au/records-management/publications/dirks-manual.aspx
Cunningham, Adrian. (Spring 2011). Good digital records don’t just “happen”: Embedding digital recordkeeping as an organic component of business processes and systems. Archivaria, 71, 21–34. Retrieved from http://journals.sfu.ca.ezproxy.lib.usf.edu/archivar/index.php/archivaria/article/view/13329/14628
Ekweozor, Ugonwa and Theodoulidis, Babis. (2004). Review of Retention Management Software Systems. Records Management Journal, 14 (2), 65-77.
Sprehe, J. Timothy. (Nov/Dec 2004). A framework for EDMS/ERMS integration. Information Management Journal 38(6), 54-61.
Patterson, Giovanna and Sprehe, J. Timothy. (2002). Principal challenges facing electronic records management in federal agencies today. Government Information Quarterly 19(3), 307–315.
Boudrez, Filip. (2006). Filing and archiving e-mail. Retrieved from http://www.expertisecentrumdavid.be/docs/filingArchiving_email.pdf
Records Management. (July 2006). Electronic records management systems versus document management systems. Records Management Bulletin (50). Retrieved from http://www.pws.gov.nt.ca/pdf/recordsManagement/bulletins/PDFBulletin_50.pdf
WEEK 4 (Sep. 20): Electronic Records Management standards and best practices
Cornwell Management Consultants. (n.d.). Model requirements for the management of electronic records (MoReq). Retrieved from http://www.cornwell.co.uk/edrm/moreq.asp
Duff, W.M. (1998). Harnessing the Power of Warrant. The American Archivist, 61(1), 88-105.
Retrieved from http://archivists.metapress.com.ezproxy.lib.usf.edu/content/j75wk8152n5u7r52/fulltext.pdf
Pember, Margaret. (2006). Sorting Out the Standards: What Every Records and Information Professional Should Know. Records Management Journal, 16 (1): 21-33.
United States Department of Defense Standard. (2009). DoD 5015.02-STD. Retrieved from http://jitc.fhu.disa.mil/recmgt/standards.htm
National Archives of Australia. (2008). Australian government recordkeeping metadata standard. Retrieved from http://www.naa.gov.au/records-management/create-capture-describe/describe/rkms/index.aspx
Cumming, K. (2005). Metadata matters. In J. McLeod and C. Hare (Eds.), Managing Electronic Records, (pp.34-49). London: Facet Publishing.
Center for Information Policy. (December 15, 2005). Best practices in electronic records management. Retrieved from http://www.archives.gov/records-mgmt/initiatives/umd-survey-main.pdf
U.S. National Archives and Records Administration. (June 2006). Recommended practice: Analysis of lessons learned for enterprise-wide ERM projects. Retrieved from http://www.archives.gov/records-mgmt/policy/lessons-learned.html
WEEK 5 (Oct. 4): The appraisal, acquisition and custody of electronic records
Deromedi, Nancy. (October 25, 2006). Case 1: Accessing, processing, and making available a born-digital personal records collection at the University of Michigan. Retrieved on January 27, 2012 from http://bentley.umich.edu/academic/france/inp/docs/case1.pdf
Blythe, John A. (July 2009). Digital dixie: Processing born digital materials in the Southern Historical Collection. Retrieved from http://ils.unc.edu/MSpapers/3541.pdf
Duranti, Luciana. (2010). Structural and formal analysis: The contribution of diplomatics to archival appraisal in the digital environment. In Jennie Hill (Ed.), The Future of Archives and Recordkeeping: A Reader, (pp.65-88). London: Facet.
Interpares. (May 30, 2000). Appraisal of electronic records: A review of the literature in English. Retrieved from http://www.interpares.org/book/interpares_book_l_app03.pdf
Atherton, Jay. (Winter 1985-1986). From life cycle to continuum: Some thoughts on the records management-archives relationship. Archivaria 21, 43-51. Retrieved from http://journals.sfu.ca/archivar/index.php/archivaria/article/viewFile/11233/12172
Upward, Frank. (1996). Structuring the records continuum. Part One, Post-custodial principles and properties.Archives and Manucscripts, 24 (2). Retrieved from http://www.sims.monash.edu.au/research/rcrg/publications/recordscontinuum/fupp1.html
Monks-Leeson, Emily. (Spring/Summer 2011). Archives on the internet: Representing contexts and provenance from repository to website. American Archivist, 74(1). Retrieved from http://archivists.metapress.com.ezproxy.lib.usf.edu/content/h386n333653kr83u/fulltext.pdf
Paquet, Lucie. (2000). Appraisal, acquisition and control of personal electronic records: from myths to reality. Archives and Manuscripts, 28(2), 71-91.
Henry, Linda J. (Fall 1998). Schellenberg in cyberspace. American Archivist, 61, 309–27.
Cook, Terry. (November 1994). Electronic records, paper minds: The revolution in information management and archives in the post-custodial and post-modernist era. Archives and Manuscripts, 22, 300–328.
Miller, Michael L. (1991). Is the past prologue? Appraisal and the new technologies. In Archival Management of Electronic Records, Archives and Museum Informatics Technical Report No. 13, part II (pp. 39-40). Pittsburgh: Archives and Museum Informatics.
Shepherd, Elizabeth & Smith, Charlotte. (April 2000). The application of ISAD(G) to the description of archival datasets. Journal of the Society of Archivists, 21(1), 55-86.
WEEK 6 (Oct. 11): Preservation strategies
Lavoie, B., & Dempsey, L. (2004). Thirteen ways of looking at...digital preservation. D-Lib Magazine, 10(78). Retrieved from http://www.dlib.org/dlib/july04/lavoie/07lavoie.html
Ross, S. (2007). Digital preservation, archival science and methodological foundations for digital libraries. Keynote Address at the 11th European Conference on Digital Libraries (ECDL). Retrieved from http://www.ecdl2007.org/Keynote_ECDL2007_SROSS.pdf
Knight, G. (2008, February 14). Framework for the definition of significant properties. JISC. Retrieved January 7, 2010, from http://www.significantproperties.org.uk/wp33-propertiesreport-v1.pdf.
Cook, Terry. (April 2004). Byte-ing off what you can chew: Electronic records strategies for small archival institutions. Retrieved from http://www.aranz.org.nz/Site/publications/papers_online/terry_cook_paper.aspx
Novak, Audrey. (2006). Fixity checks: Checksums, message digests and digital signatures. Retrieved from http://www.library.yale.edu/iac/DPC/AN_DPC_FixityChecksFinal11.pdf. [can create slides from this paper.]
Green, Marlan., Soy, Sue., Gunn, Stan., & Galloway, Patricia. (September 2002). Coming to TERM: Designing the Texas e-mail repository model. D-Lib, 8(9).
ERPANET. (2003). The long-term preservation of databases. ERPA Workshop. Retrieved from http://www.erpanet.org/events/2003/bern/Bern_Report_final.pdf
Elford, D., Del Pozo, N., Mihajlovic, S., Pearson, D., Clifton, G., & Webb, C. (2008). Media matters: Developing processes for preserving digital objects on physical carriers at the National Library of Australia. Presented at World Library and Information Congress: 74th annual IFLA General Conference and Council, Quebec City, Canada. Retrieved October 2, 2009 from http://www.ifla.org/IV/ifla74/papers/084-Webb-en.pdf.
WEEK 7 (Oct. 18): OAIS and digital curation
Lavoie, B. (2004). Open archival information system: Introductory guide. Retrieved from http://www.dpconline.org/docs/lavoie_OAIS.pdf
CCSDS. (2002). Reference model for an open archival information system (OAIS). Retrieved from http://public.ccsds.org/publications/archive/650x0b1.PDF
CCSDS. (2004). Producer-archive interface methodology abstract standard. Retrieved from http://public.ccsds.org/publications/archive/651x0m1.pdf
Beedham, Hilary, et. al. (2005). Assessment of UKDA and TNA compliance with OAIS and METS standards. UK Data Archive.. Retrieved from http://www.jisc.ac.uk/uploaded_documents/oaismets.pdf
Holdsworth, David & Sergeant, Derek M. (1999).'A blueprint for representation information in the OAIS model. Cedars Project. Retrieved from http://www.personal.leeds.ac.uk/~ecldh/cedars/ieee00.html
Yakel, Elizabeth. (2007). Digital curation. OCLC Systems & Services, 23(4), 335-40.
Higgins, S. (2008). The DCC curation lifecycle model. International Journal of Digital Curation 3(1),134–140. Retrieved from http://www.ijdc.net/index.php/ijdc/article/view/69/48
Boudrez, Filip. (2005). Digital containers for shipment into the future. Retrieved from http://dlmforum.typepad.com/Paper_FilipBoudrez.pdf
WEEK 8 (Sep. 6): Trusted Digital repository
Research Libraries Group. (2002). Trusted digital repositories: Attributes and responsibilities. Retrieved from http://www.oclc.org/research/activities/past/rlg/trustedrep/repositories.pdf
OCLC & CRL. (2007). TRAC: Trustworthy repositories audit & certification: Criteria and checklist. Retrieved from http://www.crl.edu/sites/default/files/attachments/pages/trac_0.pdf
Schmidt, Lisa M. (Spring/Summer 2011). Preserving the H-Net email lists: A case study in trusted digital repository assessment. American Archivist, 74 (1), 257-296.
Bak, Greg & Armstrong, Pam. (2008). Points of convergence: seamless long-term accessto digital publications and archival records at library and archives Canada. Archival Science, 8, 279–293. DOI 10.1007/s10502-009-9091-4
WEEK 9 (Sep. 27): XML, METS and Preservation metadata
W3 Schools. (2012). Introduction to XML. Retrieved from http://www.w3schools.com/xml/xml_whatis.asp
Library of Congress. (2011). METS: An overview & tutorial. Retrieved from http://www.loc.gov/standards/mets/METSOverview.v2.html
Lavoie, Brian & Gartner, Richard. (September 2005). Preservation metadata. DPC Technology Watch Report, (05-01).Retrieved from http://www.dpconline.org/docs/reports/dpctw05-01.pdf
Library of Congress Network Development and MARC Standards Office. (2009). Understanding PREMIS. Retrieved from http://www.loc.gov/standards/premis/understanding-premis.pdf.
OCLC & RLG. (2005). Data dictionary for preservation metadata: Final report of the PREMIS working group. Retrieved from http://www.oclc.org/research/projects/pmwg/premis-final.pdf
WEEK 10 (Oct. 12): Practical guidance
The PARADIGM Project. (2008). Workbook on digital private papers. Retrieved from http://www.paradigm.ac.uk/workbook/index.html
Digital Preservation Coalition. (2008). Preservation management of digital materials: The handbook. Retrieved from www.dpconline.org/pages/handbook/index.html.
International Council on Archives (2005). Electronic records: A workbook for archivists. Chapter 3 and 4. Retrieved from http://www.wien2004.ica.org/sites/default/files/Study16ENG_5_2.pdf
InterPARES. (2008). InterPARES 2: Experiential, Interactive and Dynamic Records
APPENDIX 20: CREATOR GUIDELINES Making and Maintaining Digital Materials: Guidelines for Individuals. Retrieved from http://www.interpares.org/ip2/display_file.cfm?doc=ip2_book_appendix_20.pdf
InterPARES. (2008). InterPARES 2 book. APPENDIX 21: PRESERVER GUIDELINES Preserving Digital Records: Guidelines for Organizations. Retrieved from http://www.interpares.org/ip2/display_file.cfm?doc=ip2_book_appendix_21.pdf
WEEK 11 (Nov. 1): Case studies
Stollar, Catherine & Kiehne, Thomas. (n.d.). Guarding the guards: Archiving the electronic records of hypertext author Michael Joyce. Retrieved from http://www.lib.az.us/diggovt/documents/pdf/4_Stollar_Kiehne.pdf
Pearce-Moses, Richard & Davis, Susan E. (2006). New Skills for a Digital Era: Proceedings of a Colloquium Sponsored by the National Archives and Records Administration, Society of American Archivists and Arizona State Library, Archives and Public Records. Appendix 2. Case studies. Page 41-122. Retrieved from http://www.archivists.org/publications/proceedings/NewSkillsForADigitalEra.pdf
Zhang, J. (2011). The principle of original order & the organization and representation of digital archives. Chapter 4, 5 & 6. Retrieved from http://dspace.nitle.org/bitstream/handle/10090/23307/Zhang_GSLIS.pdf?sequence=1
Brett, Jeremy. (2002). A case study of the web-site appraisal process as applied to state overnment agency web sites in Wisconsin. Archival Issues, 27(2), 99-110.
Forstrom, Michael. (Fall/Winter 2009). Managing electronic records in manuscript collections: A case study from the Beinecke Rare Book and Manuscript Library. American Archivist, 72(2). Retrieved from http://archivists.metapress.com.ezproxy.lib.usf.edu/content/b82533tvr7713471/fulltext.pdf
NARA. (2009). NARA’s Electronic Records Archives. Retrieved from http://www.archives.gov/era/
McLeod, J., & Hare, C. (Eds.). (2005). Case Studies. In Managing Electronic Records (pp. 149-185).
Bantin, Philip. (Fall 1998). Developing a strategy for managing electronic records- the findings of the Indiana University Electronic Records Project. The American Archivist, 61(1), 328-364.
Bantin, P. (1999). The Indiana University Electronic Records Project revisited. The American Archivist, 62(1), 153-163.
Bantin, Philip. (January 2001).The Indiana University Electronic Records Project: Lessons learned. The Information Management Journal, 35(1), 16-24. Retrieved from http://www.libraries.iub.edu/index.php?pageId=3313 (under Philip Bantin’s papers)
F. Student Expectations/Requirements and Grading Policy
students are expected to read all the required readings, attend all online lectures and turn in all assignments on time. There are six assignments (each 15%) and a final presentation (10%)
G. Assignments, Exams and Tests
This course covers electronic recordkeeping and the archival management of electronic records. It talks about the differences between electronic recordkeeping systems and other information systems, the requirements of an electronic recordkeeping systems, how to develop and implement an electronic recordkeeping systems, the appraisal, acquisition and description of electronic records by archival institutions.
There will be 14 online meetings through Elluminate. During the first 11 meetings, the instructor will lecture for 90 minutes, followed by 15 minutes break and 45 minutes student discussion and exercises. During the last three online meetings, students will present their assignments.
H. Attendance Policy
Course Attendance at First Class Meeting – Policy for Graduate Students: For structured courses, 6000 and above, the College/Campus Dean will set the first-day class attendance requirement. Check with the College for specific information. This policy is not applicable to courses in the following categories: Educational Outreach, Open University (TV), FEEDS Program, Community Experiential Learning (CEL), Cooperative Education Training, and courses that do not have regularly scheduled meeting days/times (such as, directed reading/research or study, individual research, thesis, dissertation, internship, practica, etc.). Students are responsible for dropping undesired courses in these categories by the 5th day of classes to avoid fee liability and academic penalty. (See USF Regulation – Registration - 4.0101,
Attendance Policy for the Observance of Religious Days by Students: In accordance with Sections 1006.53 and 1001.74(10)(g) Florida Statutes and Board of Governors Regulation 6C-6.0115, the University of South Florida (University/USF) has established the following policy regarding religious observances: (http://usfweb2.usf.edu/usfgc/gc_pp/acadaf/gc10-045.htm)
In the event of an emergency, it may be necessary for USF to suspend normal operations. During this time, USF may opt to continue delivery of instruction through methods that include but are not limited to: Blackboard, Elluminate, Skype, and email messaging and/or an alternate schedule. It’s the responsibility of the student to monitor Blackboard site for each class for course specific communication, and the main USF, College, and department websites, emails, and MoBull messages for important general information.
I. Policy on Make-up Work
Assignment Due Date
To facilitate timely grading, all assignments must be submitted by the due date. A 5% grade penalty on the assignment will be deducted for each day an assignment is late. An exception can be made if the student absolutely cannot meet the deadline and notifies the instructor in advance. A grade of 0 will be recorded for the missed assignment.
A grade of incomplete (I) will be given only for a justifiable. The student is responsible for contacting the instructor to request an incomplete and discuss requirements for completing the course.
Academic dishonesty and plagiarism
The University of South Florida has an account with an automated plagiarism detection service which allows instructors and students to submit student assignments to be checked for plagiarism. I reserve the right to 1) request that assignments be submitted as electronic files and 2) electronically submit assignments to SafeAssignment, or 3) ask students to submit their assignments to SafeAssignment through myUSF. Assignments are compared automatically with a database of journal articles, web articles, and previously submitted papers. The instructor receives a report showing exactly how a student’s paper was plagiarized. For more information about SafeAssignment and plagiarism, go to http://www.c21te.usf.edu. Click on Plagiarism Resources. For information about plagiarism in USF’s Student Handbook go to http://www.sa.usf.edu/handbook/USF_Student_Handbook.pdf
J. Program This Course Supports
Library and Information Science
- Course Concurrence Information