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Section 7
Academic Policies and Regulations

Academic Policy Information | Student Responsibilities | Student Conduct  Responsible Conduct of Research / Intellectual and Scholarship Integrity
Academic Integrity of Students | Disruption of Academic Process | Student Academic Grievance Procedure
Graduate Catalog | Assistantships | Enrollment Requirements
Academic Standards and Grades | Change of Graduate Degree Program | Accelerated Program Guidelines
Dual Degree Programs | Off-Campus Courses and Programs

Academic Policy Information

For USF Regulations refer to

For USF Policies refer to

Student Responsibilities

The University, the Colleges, and the degree programs have established certain academic requirements that must be met before a degree is granted. While advisors, directors, department chairpersons, and deans are available to assist the student meet these requirements, it is ultimately the responsibility of the student to be acquainted with all policies and regulations, and be responsible for completing requirements. If requirements for graduation have not been satisfied, the degree will not be granted. The information presented here represents the University Academic Policies. Colleges and departments may have additional requirements. Check with your College Graduate Coordinator or your Department Program Director for more information. Courses, programs, and requirements described in the Catalog may be suspended, deleted, restricted, supplemented, or changed at any time at the sole discretion of the University and the Board of Trustees. For a list of current course descriptions, refer to the USF Course Inventory database online at:

Student Conduct

Members of the University community support high standards of individual conduct and human relations. Responsibility for one’s own conduct and respect for the rights of others are essential conditions for academic and personal freedom within the University. USF reserves the right to deny admission or refuse enrollment to students whose actions are contrary to the purposes of the University or impair the welfare or freedom of other members of the University community. Disciplinary procedures are followed when a student fails to exercise responsibility in an acceptable manner or commits an offense as outlined in the Student Conduct Code. Refer to the USF 6.0021, Student Code of Conduct at 

Responsible Conduct of Research

Responsible Conduct of Research (RCR) is a critical element in training for scholarship.  USF has information about RCR available online at:   Effective Spring 2013, the Office of Graduate Studies requires all new doctoral students to have basic RCR training by completing the Collaborative Institutional Training Initiative (CITI) module most relevant to the student's program of study. The CITI modules have been designed to introduce researchers to various elements of research conduct ranging from research misconduct to data management to mentoring.   As this is a minimum requirement, specific doctoral programs may require training that goes beyond the basic components introduced in this module. Graduate Programs that have received Office of Graduate Studies approval for rigorous RCR training consistent with disciplinary standards and practices may exempt their students from the CITI requirement.  Students must complete the module, or provide evidence of previous qualified RCR training to their Program Director and Office of Graduate Studies, in the first semester enrolled in a doctoral program.  Previous RCR training should have been completed within the past year.  Students will be unable to register for courses in a future semester until successful fulfillment of this RCR requirement.  Once the training is completed, the Registration hold will be lifted.

Intellectual and Scholarship Integrity

Shared Authorship and Research Education Policy  

USF contains a broad range of academic programs in diverse disciplines, and the USF faculty recognize that the conventions on shared authorship and credit for scholarship vary among disciplines. In general, sharing in authorship implies both substantive intellectual contributions to the work and also approval of the work as it appears in public. Right to authorship credit is not automatically conveyed by being the instructor of a course, being a student's major professor, or being a research assistant working with faculty and professional researchers; neither is credit automatically prohibited because of such status.  

Each college/program that includes research education shall include an explicit discussion of shared authorship issues and disciplinary conventions as part of the formal curriculum addressing research methods and ethics, including the conventions of the discipline's publications.   In addition, each college or program shall have a formal statement about shared authorship made available to students (such as on a college or program website) or given to students at the same time as they are given notice about other program and college expectations.  

Each college/program shall also have a written procedure for resolving questions or conflicts about shared authorship where students are involved. The college and program may use the same procedure for resolving questions for non‐student employees, but the procedure for resolving questions or conflicts involving students must address the educational needs of students (e.g., explicitly asking about the nature of the research methods and ethics education as experienced by a student involved in the case at hand).  

This written procedure must be made available to students (such as on a college or program website) or given to students at the same time as they are given notice about other program and university expectations.  


Academic Integrity of Students

Reference USF Regulation 3.027 -

To read the entire Regulation, go to: or  Please note the sections that specifically pertain to graduate students.


Disruption of Academic Process

Reference: USF Regulation 3.025

To read the entire Regulation, go to:


Student Academic Grievance Procedure

Reference: USF 10.002 Student Academic Grievance Procedure

To read the procedure, go to

For matters that are not academic in nature, reference USF 30-053 Student Grievance Processes and Non-Academic Grievance Policy (

With the approval of their graduate degree program, students may, but are not guaranteed, transfer of graduate-level structured coursework from regionally accredited institutions; this includes USF System Institutions. These courses must have grades of B or better to be eligible for transfer of credit. To ensure compliance with Institutional Enrollment Requirements (Residency), up to a maximum of 49% of a given graduate degree program’s minimum hours may be transferred; these hours are reflected in the individual degree program listings in the USF Graduate Catalog in effect at the time of initial enrollment for that degree program. For doctoral programs, this percentage is based on the post-baccalaureate minimums. No coursework may be transferred that was completed five or more years prior to enrollment in the graduate degree program.

Acceptance of transfer of credit requires approval of the student’s academic advisor, Graduate Program Director, College Dean or designee, and the Dean of the Office of Graduate Studies or designee. The graduate degree program / department will be responsible for evaluating, approving, and initiating the transfer using established criteria to ensure academic integrity of the coursework. This must be completed and submitted to the Office of Graduate Studies preferably in the first semester, but no later than the second semester the student is enrolled in the graduate degree program. Credits obtained from USF System Institutions will be calculated into the GPA at USF and will be noted on the transcript as the grade earned. Credits from other regionally accredited universities are not calculated into the GPA at USF. Also see Course Currency Policy in Section 5 - Course Information.

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