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Office of Postdoctoral Affairs

USF Guidelines for Reporting Postdocs and Non-Faculty Researchers

These guidelines are effective as of November 1st, 2016

These instructions should guide you how to complete the NSF Survey of Graduate Students and Postdoctorates (also known as GSS), specially the postdoctorate and non-faculty researcher portion of the survey.

PDF Flowchart of the Reporting Process

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GSS Survey data is due by Wednesday, February 1st, 2017.

There are 2 parts to this: The Roster of Postdocs and Non-Faculty Researchers (Excel Spreadsheet) and the inputting the data into the GSS system. The Office of Postdoctoral Affairs must certify your department roster before you can input the survey data.

Who is a Postdoc?

In most cases, Postdocs in your department will fall into one of job codes: 9180 (vast majority), 9194, 9195, and 9189.

Basic Requirements for a Postdoc

A person must:

Additional Requirements/Exceptions

Non-Faculty Researchers

Non-faculty researchers are doctorate-holding researchers that are neither tenure-eligible nor instructors. (Whether someone is part of a faculty pay-plan is not a consideration for the purposes of this survey). These are usually line positions such as Research Associate and Scientific Researcher. Be sure to verify if they have a doctorate, which must be reported on the Roster. Since many of these positions do not require a doctorate, any doctorate-holding researchers must have their highest degree reflected in GEMS (D=Doctorate, X=MD, H=PharmD). Non-faculty researchers will not be counted if the degree is missed or reported incorrectly in GEMS. Departments are responsible for maintaining documentation on degrees.