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Information for Graduate Program Directors and Coordinators

Graduate Program Directors are faculty who work within the Graduate Program in an academic-administrative capacity. Program Director's duties may vary by program, but commonly include recruiting, admissions, graduate advising, and general academic support for the graduate students. Program Directors are listed on the Graduate Programs website at: http://www.grad.usf.edu/programs/search_all.php (corrections to the listings or contact information may be done by completing the online form https://www.grad.usf.edu/programs/contact-update.php)

Thesis and Dissertation Defense Announcements

Please use the following templates for Thesis and Dissertation Defense Announcements. You may wish to bookmark this page, as these will be updated when needed, and we want to ensure the information is up-to-date and accurate.


2016-2017 Brown Bag Meetings

The Office of Graduate Studies holds several Brown Bag information sessions each semester for Graduate Program Directors and Graduate Program administrative staff. Meeting topics include: Admissions and Academics policy updates, new Office of Graduate Studies initiatives, and a question and answer segment. Attendees are welcome to bring a bag snack/drink/brunch. (When we started these, it was later in the day!) The 2015 schedule is listed below. All meetings are scheduled from 10:00 a.m. - 12:00 p.m. and are held in the TECO Room located in the Anchin Center. For questions, contact mcordner@usf.edu.

Upcoming Meetings


Brown Bag List-Serve

We use our list-serv to send out reminders and agendas for the Brown Bag meetings, so if you're interested, you can subscribe here. Likewise, if you no longer wish to receive messages, you may unsubscribe as well!

To Subscribe:
  1. Start a new email in Microsoft Outlook.
  2. Click the Format Text tab and then select Plain Text.
  3. In the TO: field, type: listserv@listserv.admin.usf.edu
  4. In the body of the email, type: subscribe grad-pda
  5. Send the email without a subject line.
  6. In a few minutes, you should receive a confirmation email, asking you to reply to confirm subscription.
  7. Reply to that email and you should be all set!
To Unsubscribe:
  1. Start a new email in Microsoft Outlook.
  2. Click the Format Text tab and then select Plain Text.
  3. In the TO: field, type: listserv@listserv.admin.usf.edu
  4. In the body of the email, type: signoff grad-pda
  5. Send the email without a subject line.
  6. In a few minutes, you should receive a confirmation email.

Previous Meetings

Date Agenda Presentation Additional Files
November 21, 2017 Powerpoint Agenda
October 17, 2017 Powerpoint Agenda
August 15, 2017 Powerpoint Agenda
June 20, 2017 N/A Powerpoint
March 7, 2017 Agenda Powerpoint
February 14, 2017 Agenda Powerpoint
January 17. 2017 Agenda Powerpoint
December 13, 2016 Agenda Powerpoint
November 15, 2016 Agenda Powerpoint Notes
October 11, 2016 Agenda Powerpoint
September 13, 2016 N/A N/A
May 17, 2016 Agenda Powerpoint
April 19, 2016 Agenda Powerpoint
March 8, 2016 Agenda Powerpoint
February 16, 2016 Agenda Powerpoint Grad Admissions - English Proficiency Alternate Form Example (DO NOT USE THIS.)
Grad Admissions - Next Steps Brochure
January 17, 2016 Agenda Powerpoint
December 15, 2015 Agenda Powerpoint
November 10, 2015 Agenda Powerpoint
October 20, 2015 Agenda Powerpoint
September 15, 2015 Agenda Powerpoint Information on GA Insurance Subsidy:
Fall 2015 - Email sent to GAs
SHS GA Insurance Postcard
2015-2016 GATARA Enrollment Process
2015-2016 GATARA Summary Brochure
2015-2016 GA Subsidy Payroll Schedule
May 26, 2015 Agenda Powerpoint
April 28, 2015 Agenda Powerpoint Grad Assistant Outside Activity Form
March 31, 2015 Agenda Powerpoint
January 27, 2015 Agenda Powerpoint
November 25, 2014 Agenda Powerpoint
October 28, 2014 Agenda Powerpoint
September 23, 2014 Agenda Powerpoint Admissions Slides
September 18, 2014 (All Day Event) Presentations:
Academics
Academic Appeals
Electronic Thesis/Dissertation
Fellowships
Grievances
Mentors and Mentees
Office of Postdoctoral Affairs
Graduate Student Services
Graduate Assistants & Tuition Waivers
May 29, 2014 Agenda Powerpoint Admissions Materials
Graduate Prototype Report Fields
Prototype Columns We Would Like to Delete
April 10, 2014 Agenda Powerpoint Admissions Materials
How to Run Prototype Report
Graduate Admission Codes in Banner & Application Report
Admissions Mart Reports Available from Information & Decision Support Systems
March 6, 2014 Agenda Powerpoint
January 30, 2014 Agenda Powerpoint Graduate Exit Survey Example
November 7, 2013 Agenda Powerpoint
October 17, 2013 Agenda Powerpoint
September 18, 2013 Agenda Powerpoint 2013-2014 Graduate Catalog Policy Updates
Admissions Materials
How to get banner access
BDMS powerpoint
How to electronically send your documents to USF


Helpful Resources

Office of Graduate Studies Staff Directory

Are you a new Graduate Program Director? Please send your name, Department, Program Information (Degree/Program/Concentration), email, and phone number to cdh@usf.edu or tron@usf.edu to be added to the distribution list. Please include who you are replacing so they may be removed from the list.