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Graduate Course Processing

USF (Tampa)

Course Proposal Procedures

Graduate Curriculum Committee Deadlines/Meeting Dates


Course Proposal Process

To create a new course, change or terminate an existing course, log-in to the USF System Academics Course Proposals System - https://www.systemacademics.usf.edu/proposals

For changes to the grading option, section type, or course attribute (such as changing from face-to-face to online delivery) -  use the form on the systems page - https://www.systemacademics.usf.edu/proposals/resources


Approval Process

1. Complete the Online form in the Course Proposal System (Above). 

Although workflow is in place in the Course System, an approval form with signatures and concurrence information is required.  Faculty may use the College Approval form, provided it includes Concurrency Information, although the preference is to use the approval form below.  Once completed, please upload the signed Approval/Concurrency Form to expedite processing.  Thank you!
Graduate Curriculum Approval Form
To assist in completing the online form, here are examples of Objectives and Learning Outcomes:  Examples of Objectives  Examples of Learning Outcomes

Impact to Curriculum -  For all colleges, if the course is required for an existing or new major, email a copy of the curriculum requirements from the Graduate Catalog. In the subject line of the email - list the course prefix, number, and title with "Catalog" included. For the Catalog Copy use track changes to note where the new course fits in to the major, or where the course change impacts the major (e.g. change in credit hours might affect minimum hours required).    Have any of the other requirements changed (i.e., is this a required course, an elective, etc.; are any other courses being terminated and replaced by this course?).  If the Major is greatly affected the by the new course or the course changes, a Changes to Major form may be needed.   

2. Graduate Catalog Copy
Email cdh@usf.edu to request a copy of the USF Graduate Catalog page(s) in Word for program(s)/concentration(s) affected by the course. Use "Track Changes," to note the revisions resulting from the course proposal.  If the course is an elective that is not required for the curriculum, revised Catalog Copy is not required.

3. College Review / Approval 
Follow the College procedures for submission to faculty councils/committees, etc. for review and approval.  Once approved, the College designee will confirm approval in the course system - unless the course is for a college without workflow (noted above).  For these colleges, please sign the approval form and email it to cdh@usf.edu.

4. Office of Graduate Studies Review Approval
After College approval, email the completed and signed Graduate Course Approval Signature form and the ervised Catalog copy in WORD (with track changes) to  USF Office of Graduate Studies - cdh@usf.edu  

5. Graduate Course Status Updates
After the Office of Graduate Studies receives the course, faculty may view the processing status of the course: https://www.systemacademics.usf.edu/proposals/tracking/courses

6. Graduate Council Review 
Once the course has been reviewed in the Office of Graduate Studies, it will be sent to the Graduate Council Curriculum Chair for review and processing.  If there are any issues with the course proposal (e.g. incorrect objectives, learning outcomes, etc.), the faculty contact will be contacted regarding the issues so that they may be corrected.  If necessary, the course may be sent to full Committee for review.  Once the Chair has approved the course, it will be placed on the Graduate Council Curriculum Report for the following month.  Faculty contacts are copied on the approval email that is sent out following final Graduate Council approval.

7. USF System Concurrence
Following Graduate Council review and approval, the Office of Graduate Studies will send the course out for USF System Concurrence, with a one week comment window.

8. Submission to USF SCNS Liaison 
Following clearance of the USF System Concurrence, the course is then submitted to the USF SCNS Liaison office for review and submission to the State Course Numbering System (SCNS) Office.

9. SCNS Review (State Course Numbering System
Once the SCNS has reviewed and approved the course, the USF SCNS Liaison is notified of the approval, and any course number changes, etc.)

10. SCNS Approval / Posting in Banner
After SCNS approves the course, the USF SCNS liaison notifies the Registrar's office and copies the faculty contact and Graduate Studies on the approval. The Registrar's office will then update Banner and will email the faculty contact with an effective date for activation of the course. Faculty may then proceed with scheduling the course.

Until a permanent number is assigned for new courses, faculty should use the Selected Topics course.

11.  Syllabus Requirement  After course proposals are approved, all courses must have a syllabus that complies with the Provost's Course Syllabi Policy.  To review the policy go to: http://www.acad.usf.edu/Resources/Documents/Policies/course-syllabi.htm.


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