Effective July 6, 2018, The USF System Academic Leadership Council (SALC) approved to temporarily suspend action on all proposed curricular additions and changes that are non-essential to USF consolidation, not required by accreditation, and/or not responsive to documented workforce needs. This includes all levels of curricular offerings as defined in USF System Regulation 3.038: (a) degree programs; (b) majors; (c) concentrations; (d) minors; (e) tracks, specializations, clusters; (f) certificates; and (g) degree designators. In addition, this temporary suspension applies to the development and revision of individual courses and internal collaborative degree options, such as accelerated bachelors/master's degree programs and new concurrent degree programs.
Please direct any questions to Cynthia Brown Hernandez (cynthiab@usf.edu), Associate Director, ODS-System Academic Planning; the Office of Graduate Studies: Brandis Waiz (bwaiz@usf.edu) or academic leadership at USF Tampa (Dr. Chisolm, Vice Provost for Strategic Planning, Performance and Accountability - chisolm@usf.edu).
If you have a
selected/special topics course that requires conversion to a permanent number,
please note this in the Justification section of the course proposal.
Graduate Curriculum Committee Deadlines/Meeting Dates
Course Proposal Process–
To create a new course, change or terminate an existing course, log-in to the
USF System Academics Course Proposals System -
https://www.systemacademics.usf.edu/proposals
For changes to the grading option, section type, or course attribute (such as changing from face-to-face to online delivery) - use the form on the systems page - https://www.systemacademics.usf.edu/proposals/resources
Approval Process
1. Complete the Online form in the Course Proposal System (Above).
Although workflow is in place in the Course
System, an approval form with signatures and concurrence information is
required. Faculty may use the College Approval form, provided it includes Concurrency Information,
although the preference is to use the approval form below. Once completed,
please upload
the signed Approval/Concurrency Form to expedite processing. Thank
you!
Graduate Curriculum
Course Form
To assist in completing the online form, here are examples of Objectives and
Learning Outcomes:
Examples of Objectives
Examples of Learning Outcomes
Impact to Curriculum - For all colleges, if the course is required for an existing or new major, email a copy of the curriculum requirements from the Graduate Catalog. In the subject line of the email - list the course prefix, number, and title with "Catalog" included. For the Catalog Copy use track changes to note where the new course fits in to the major, or where the course change impacts the major (e.g. change in credit hours might affect minimum hours required). Have any of the other requirements changed (i.e., is this a required course, an elective, etc.; are any other courses being terminated and replaced by this course?). If the Major is greatly affected the by the new course or the course changes, a Changes to Major form may be needed.
2.
Graduate Catalog Copy
Email cdh@usf.edu to request a copy of the USF Graduate Catalog page(s) in Word for program(s)/concentration(s) affected by the course. Use "Track Changes," to note the revisions resulting from the course proposal.
If the course is an elective that is not required for the curriculum,
revised Catalog Copy is not required.
3. College Review / Approval
Follow the College procedures for submission to faculty
councils/committees, etc. for review and approval. Once approved, the
College designee will confirm approval in the course system - unless the course
is for a college without workflow (noted above). For these colleges,
please sign the approval form and email it to
cdh@usf.edu.
4. Office of Graduate Studies Review Approval
After College approval, email the
completed and signed Graduate Course Approval Signature form and the
ervised Catalog copy in WORD (with track changes) to USF Office of Graduate Studies -
cdh@usf.edu
5. Graduate Course Status Updates
After the Office of Graduate Studies receives the course, faculty may view the processing status of the course:
https://www.systemacademics.usf.edu/proposals/tracking/courses
6. Graduate
Council Review
Once the course has been
reviewed in the Office of Graduate Studies, it will be
sent to the Graduate Council Curriculum Chair for
review and processing. If there are any issues
with the course proposal (e.g. incorrect objectives,
learning outcomes, etc.), the faculty contact will be
contacted regarding the issues so that they may be corrected.
If necessary, the course may be sent to full Committee
for review. Once the Chair has approved the
course, it will be placed on the Graduate Council
Curriculum Report for the following month.
Faculty contacts are copied on the approval email that
is sent out following final Graduate Council approval.
7. USF
System
Concurrence
Following Graduate
Council review and approval, the Office of Graduate
Studies will send the course out for USF System
Concurrence, with a one week comment window.
8. Submission to
USF SCNS Liaison
Following clearance of
the USF System Concurrence, the course is then
submitted to the USF SCNS Liaison office for review
and submission to the State Course Numbering System
(SCNS) Office.
9. SCNS Review (State Course Numbering System)
Once the SCNS has reviewed and approved the course,
the USF SCNS Liaison is notified of the
approval, and any course number changes, etc.)
10. SCNS Approval / Posting in Banner
After SCNS approves the course, the USF SCNS liaison notifies the Registrar's office and copies the faculty contact
and Graduate Studies on the approval. The Registrar's office will then update Banner and will email the faculty contact with an effective date for activation of the course. Faculty may then proceed with scheduling the course.
Until a permanent number is assigned for new courses, faculty should use the Selected Topics course.
11. Syllabus Requirement After
course proposals are approved, all courses must have a syllabus that complies
with the Provost's Course Syllabi Policy. To review the
policy go to:
http://www.acad.usf.edu/Resources/Documents/Policies/course-syllabi.htm.
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