Graduate Course Processing
Course Proposal Procedures
Course Proposal Process–
To create a new course, change or terminate an existing course, log-in to the
USF System Academics Course Proposals System -
For changes to the grading option, section type, or course attribute (such as changing from face-to-face to online delivery) - use the form on the systems page - https://www.systemacademics.usf.edu/proposals/resources
1. Complete the Online form in the Course Proposal System (Above).
For the following Colleges - Global
Sustainability, Graduate Studies (Cybersecurity), Marine Science, Medicine, and Pharmacy, please also complete the Graduate Course Approval Signature form.
Workflow is in place for all other colleges, so the College Approval form is
sufficient, provided it includes Concurrency Information. Please upload
the appropriate Approval/Concurrency Form to expedite processing. Thank
Graduate Curriculum Approval Form - New Course
Graduate Curriculum Approval form - Changed/Terminated Course
For all colleges, if the course is required for an existing or new program, email a copy of the program requirements from the Graduate Catalog. In the subject line of the email - list the course prefix, number, and title with "Catalog" included. For the Catalog Copy use track changes to note where the new course fits in to the program, or where the course change impacts the Program (e.g. change in credit hours might affect minimum hours required). Have any of the other requirements changed (i.e., is this a required course, an elective, etc.; are any other courses being terminated and replaced by this course?). If the Program is greatly affected the by the new course or the course changes, a Changes to Program form may be needed.
Graduate Catalog Copy
Email firstname.lastname@example.org to request a copy of the USF Graduate Catalog page(s) in Word for program(s)/concentration(s) affected by the course. Use "Track Changes," to note the revisions resulting from the course proposal. If the course is an elective that is not required for the curriculum, revised Catalog Copy is not required.
3. College Review / Approval
Follow the College procedures for submission to faculty councils/committees, etc. for review and approval. Once approved, the College designee will confirm approval in the course system - unless the course is for a college without workflow (noted above). For these colleges, please sign the approval form and email it to email@example.com.
4. Office of Graduate Studies Review Approval
After College approval, email the completed and signed Graduate Course Approval Signature form and the ervised Catalog copy in WORD (with track changes) to USF Office of Graduate Studies - firstname.lastname@example.org
5. Graduate Course Status Updates
After the Office of Graduate Studies receives the course, faculty may view the processing status of the course: https://www.systemacademics.usf.edu/proposals/tracking/courses
Once the course has been reviewed in the Office of Graduate Studies, it will be sent to the Graduate Council Curriculum Chair for review and processing. If there are any issues with the course proposal (e.g. incorrect objectives, learning outcomes, etc.), the faculty contact will be contacted regarding the issues so that they may be corrected. If necessary, the course may be sent to full Committee for review. Once the Chair has approved the course, it will be placed on the Graduate Council Curriculum Report for the following month. Faculty contacts are copied on the approval email that is sent out following final Graduate Council approval.
Following Graduate Council review and approval, the Office of Graduate Studies will send the course out for USF System Concurrence, with a one week comment window.
8. Submission to
USF SCNS Liaison
Following clearance of the USF System Concurrence, the course is then submitted to the USF SCNS Liaison office for review and submission to the State Course Numbering System (SCNS) Office.
9. SCNS Review (State Course Numbering System)
Once the SCNS has reviewed and approved the course, the USF SCNS Liaison is notified of the approval, and any course number changes, etc.)
10. SCNS Approval / Posting in Banner
After SCNS approves the course, the USF SCNS liaison notifies the Registrar's office and copies the faculty contact and Graduate Studies on the approval. The Registrar's office will then update Banner and will email the faculty contact with an effective date for activation of the course. Faculty may then proceed with scheduling the course.
Until a permanent number is assigned for new courses, faculty should use the Selected Topics course.
11. Syllabus Requirement After
course proposals are approved, all courses must have a syllabus that complies
with the Provost's Course Syllabi Policy. To review the
policy go to:
Return to Graduate Curriculum page
Return to Graduate Curriculum page