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ETD Resource Center
Current ETD Deadlines
ETD Workshops & Help Sessions
Outstanding Thesis & Dissertation Awards
ETD Process Requirements
Registration & Submission Requirements
ETD Plagiarism Check (Required)
ETD Processing Fees
MFA (Creative Writing) Student Info
Use of Previously Published Materials
Copyrights & IRB/IACUC Approvals
ETD Process Checklists
Process Checklist | Thesis
Process Checklist | Dissertation
Process Checklist | MFA Creative Writing
ETD Formatting Requirements
Formatting | General ∨
Formatting | Section Specific ∨
Additional Information
Writing & Additional Copyright Resources
Approved ETDs (Scholar Commons)
Frequently Asked Questions
ETD Quick Links
Apply to Graduate (via OASIS)
ETD Process Registration
USF ProQuest Login
Certificate of Approval Form
Certificate of Approval Form (MFA ONLY)
Plagiarism Check Instructions
Survey of Earned Doctorates (Doctoral)
Commencement Website

Contact Us
Download ETD Guidebook (PDF)


Master's Thesis Process Checklist

Printable Checklist | Master's-Level Thesis Process Checklist

Preparing for Your Final Semester

arrow ETD Workshop | CLICK HERE
Attend an in-person ETD Workshop or, if unable to attend, complete the ETD Online Workshop and review the ETD Resource Center Website the semester prior to graduation.
arrow Course Registration
Register for at least 2 credit hours of thesis (6971) in the semester of ETD submission/graduation.

Beginning Your Final Semester

arrow Application for Graduation in OASIS (Office of the Registrar) | CLICK HERE
Submit the Online Graduation Application through OASIS prior to the deadline for that semester. Check with your department to see if they have earlier/additional submission deadlines.
arrow Office of Graduate Studies ETD Online Registration | CLICK HERE
Complete the ETD Online Registration process to verify you are enrolled in thesis hours & provided needed information. This should be done as early in the semester as possible.
arrow Certificate of Approval | CLICK HERE
Download, fill out all fields on your computer, save, and then print out your Certificate of Approval before your Final Defense. You, your committee, and your dept/college will need to sign and date the form once the committee has approved your thesis.
arrow Complete Plagiarism Check | CLICK HERE
Work with your major professor to submit your thesis through TurnItIn via Canvas. Once your professor reviews the results, they should provide you with a copy of the first page of the plagiarism summary, which should be submitted with the Certificate of Approval.
arrow Final Defense
Successfully defend the thesis and make all requested revisions. Obtain signatures and dates on your Certificate of Approval from both your entire committee and your department/dean's office.

Submitting Your ETD & Paperwork

(to be completed prior to the final submission deadline in the semester of graduation.)
arrow Certificate of Approval Packet Submission
Submit the original completed Certificate of Approval along with the first page of the Plagiarism Summary. These forms must be submitted to the Office of Graduate Studies together. (NOTE: Students unable to make it to campus may submit a scanned copy of these forms via email to
  Drop Off Hours and Location
Office of Graduate Studies Reception - ALN 226 (John & Grace Allen Building)
Monday - Friday | 8:00am - 5:00pm
Visitor Map
arrow PDF Conversion of ETD
Do a final review of your manuscript to ensure it meets our formatting requirements. (See the General & Section-Specific Formatting Requirements.) Convert your thesis document to PDF using Word (Save as > PDF). Be sure to save the original Word document, as that is where you will make any required changes.
arrow ProQuest Account Creation & Submission of PDF | CLICK HERE
Create a new account at the USF ProQuest website and upload the thesis in PDF format for review by the USF Office of Graduate Studies ETD Office.
* The submitted PDF must be the final, committee-approved version of the thesis. It will not be reviewed by the Office of Graduate Studies unless submission of all required documents and ETD Registration have been completed.

After the ETD Has Been Submitted to ProQuest

arrow Confirmation of ETD Submission
After submitting to ProQuest, the student should receive a confirmation email from ProQuest – it will go to whichever email you list in ProQuest, so be sure it’s something you monitor frequently.
arrow Graduate Studies Review
Review of the ETD will generally require at least 5-10 business days to review, although ETDs submitted close to or on the deadline may require longer review times.
arrow Revisions Required
If the Office of Graduate Studies requires modifications to the submitted ETD, the student will receive an email with a link to an annotated PDF. The student must make all of the corrections and resubmit the corrected ETD to ProQuest by the stated final clearance deadline. (Be sure to click on all "Submit Revision" confirmations within ProQuest - there are several - this lets us know you are ready for your revisions to be annotated!) We will then re-review the corrected ETD as described above. The review may require an additional 5-7 business days. This step will repeat until the ETD is approved.
arrow ETD Approval
Once the ETD is approved, the student and committee will receive an approval email. The process is now complete!
arrow ETD Manuscript Processing Fee | CLICK HERE
Fees will be assessed after the ETD has been approved (usually at the end of the semester) and will appear in OASIS as a Graduate Manuscript Processing Fee (GMPF). Final transcripts and/or the diploma will not be released until all fees are paid.